Workforce & Payroll • User Guide

Staff, Payroll & Expenses Setup & User Manual

Updated 2026 5 min read

All 25 Module Guides

API Access & Integration Billing, Subscriptions & Payments Biometric Access Control Broadcast & WhatsApp Classes & Scheduling POS & E-Commerce CRM & Lead Management Custom Domain & SSL Expense Management Financial Reports & P&L Analytics Gym Core & Fitness Vertical Inventory & Equipment Member Management & Portal Mobile App & Member Portal Multi-Location Management Offers, Promotions & Referrals Personal Training Touchless QR Attendance Role-Based Access Control & Audit Real Estate Vertical Engine Analytics, Reports & Finance Social Media Marketing Staff, Payroll & Expenses Website Builder & CMS WhatsApp Automation & Messaging

1. Module Overview & Prerequisites

Manage your entire team from one place. Staff profiles, shift rosters, payroll tracking, expense logging, and role-based permissions keep your gym running smoothly.

Prerequisites Before Setup

  • Active GymFlow360 Admin account privileges
  • Configured facility location profile
  • Internet connectivity for real-time synchronization

2. Step-by-Step Configuration Walkthrough

01

Step 01: Action Procedure

Build weekly duty rosters for trainers, receptionists, and staff.

02

Step 02: Action Procedure

Process employee shift swap requests and formal leave approvals.

03

Step 03: Action Procedure

Track staff clock-in and clock-out hours automatically.

04

Step 04: Action Procedure

PayrollService calculates monthly net salary slips with base pay, commissions, and deductions.

3. Practical Operational Use Cases

Creating weekly work rosters for floor trainers and receptionists.
Managing staff leave requests with manager approval flows.
Generating monthly employee payslips with full salary breakdowns.

4. Key System Benefits & Capabilities

  • Employee profile management
  • Shift scheduling
  • Payroll & expense tracking
  • Performance tracking
  • Role-based permissions (RBAC)
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